The University of Vienna (20 faculties and centres, 184 fields of study, approx. 10.400 members of staff, about 90.000 students) seeks to fill the position from 01.11.2022 of a

Organisational Assistant
at the Faculty of Life Sciences
to 30.09.2024.

Reference number: 13552

With July 1st 2020, fourteen Vienna Doctoral Schools were established at the University of Vienna. The main goal of the Vienna Doctoral School in Cognition, Behavior and Neuroscience (VDS CoBeNe) is quality assurance in PhD training through specification of consistent high standards for acceptance of new members, the definition of supervision standards and a range of measures to ensure the highest quality of PhD training and promotion of inter and trans disciplinary knowledge exchange. The employment is limited for 2 years.

We are looking forward your application including a letter of motivation and CV. For more information pls. contact Petra Pesak, MSc ( Planned starting date is Ocotber 1st, 2022.

Extent of Employment: 20 hours/week
Job grading in accordance with collective bargaining agreement: §54 VwGr. IIIa with relevant work experience determining the assignment to a particular salary grade.

Job Description:
As organisational assistant (m/f/d) you play an important role within the VDS CoBeNe. You are contact person for interested parties, members, involved DLE’s of the University Vienna and external co-operation partners.

You will need to keep an overview of the four programs of the VDS, Supervisors and PhDs from different UniVie departments and faculties, and their labs.

Furthermore your duties will include:

• Advertising and managing job vacancies for PhD candidates

• Communication between the steering committee, the non-scientific head of the VDS CoBeNe, PI’s and students

• Organisation of public talks, the Kick-Off event, the annual meeting oft he PI’s and the steering committee as well as other events

• Documentation of the VDS activities, data maintenance

• Assistance in monitoring the PhD candidates

• Assistance with the compilation of the annual report

• Maintenance of the web page

• Assistance in administration and planning of budget

Matura or equivalent qualification, IT user knowledge. Excellent communication skills, organizational and coordination experience, strong service orientation are required for this position.

Knowledge of universitary structures and administrative processes as well as SAP knowledge beneficial. Verifiable work experience in office management; Conflict management, ability to work in a team and to work under pressure are essential for day to day office work.

Language level Importance
Very good knowledge MUST

Type of computer skills
Specified computer skills  Importance
Basic Knowledge
MS Office MUST

Applications including a letter of motivation (German or English) should be submitted via the Job Center to the University of Vienna ( no later than 04.10.2022, mentioning reference number 

For further information please contact Pesak, Petra +43-1-4277-76102.

The University pursues a non-discriminatory employment policy and values equal opportunities, as well as diversity ( The University lays special emphasis on increasing the number of women in senior and in academic positions. Given equal qualifications, preference will be given to female applicants.

Human Resources and Gender Equality of the University of Vienna
Reference number: 13552
Privacy Policy of the University of Vienna

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