The University of Vienna (20 faculties and centres, 179 fields of study, approx. 10.000 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a

at the Faculty of Life Sciences

Reference number: 13152

The Vienna Doctoral School in Ecology and Evolution (VDSEE) is a doctoral training program at the University of Vienna providing an internationally competitive education and research environment for more than 160 doctoral students. The doc school is currently recruiting a coordinator with academic credentials to handle the school’s administrative, academic and strategic affairs in close collaboration with the (vice)directors of doc school. The optimal candidate should have a life science background and preferably expertise in academic administration, budget management as well as the competence and motivation to manage and internationally promote VDSEE. The employment is initially limited to 1 year with the option to become a permanent position.

Duration of employment: 1 year/s

Extent of Employment: 40 hours/week
Job grading in accordance with collective bargaining agreement: §54 VwGr. IVa with relevant work experience determining the assignment to a particular salary grade.

Job Description:
The coordinator will be responsible for the following points:
- support of the directors in the daily management of the school
- budget administration and controlling
- organisation of regular international recruitment calls, selection process and interviews;
- tight liaison to and cooperation with the Study Service Center (SSC)
- management and/or monitoring of respective students’ requests or duties
- communication with students, professors, project partners and scientific guests of the school
- proactive maintenance of the doc school websites and social media packages for increased visibility of the school
- organisation of school activities (e.g. retreats, lectures, symposia, soft skill training)
- set up /curation of an alumni network

- Academic degree, preferably in Life Sciences
- Excellent oral and written skills in English and German (the language of the Schools is English)
- Very good computer skills or/and motivation for further IT training (Office, typo3, SAP, i3v)
- experience in successful project management/coordination
- Independent, well-organised and reliable working style

Proactive and committed attitude as well as high social competence.
Knowledge of procedures and structures at the University of Vienna is preferred.Applications including a letter of motivation (German or English) should be submitted via the Job Center to the University of Vienna (, mentioning reference number.
For further information please contact Herndl, Gerhard +43-1-4277-76431.

Educational institution
Educational level Special subject Importance
Biology, Botany, Zoology - MUST

Language level Importance
Very good knowledge MUST

Type of computer skills
Specified computer skills  Importance
Basic Knowledge
MS Office MUST

Applications including a letter of motivation (German or English) should be submitted via the Job Center to the University of Vienna ( no later than 06.07.2022, mentioning reference number 

For further information please contact Herndl, Gerhard +43-1-4277-76431.

The University pursues a non-discriminatory employment policy and values equal opportunities, as well as diversity ( The University lays special emphasis on increasing the number of women in senior and in academic positions. Given equal qualifications, preference will be given to female applicants.

Human Resources and Gender Equality of the University of Vienna
Reference number: 13152
Privacy Policy of the University of Vienna

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