The University of Vienna (20 faculties and centres, 184 fields of study, approx. 10.400 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a

Coordinator external funds
at the Department of Neuroscience and Developmental Biology

Reference number: 12452

The Department of Neuroscience and Developmental Biology is looking for a dedicated Third-Party Funding Officer for the administrative coordination of externally funded projects, preferably with relevant experience in general (university) administration. We offer: - A varied job in an international team - A collegial and family-friendly working environment - Flexibility in working hours including the possibility of working from home - Good accessibility by public transport - Internal training opportunities The position is initially limited to 6 months; a permanent employment contract is possible and desirable.

Duration of employment: 6 month/s
Extent of Employment: 40 hours/week
Job grading in accordance with collective bargaining agreement: §54 VwGr. IIIb with relevant work experience determining the assignment to a particular salary grade.

Job Description:
The scope of duties and activities includes: Coordination of third-party funding activities (across departments) - Support of project leaders and staff in the administrative implementation of projects from start to finish - Independent and autonomous organization of administrative processes in the third-party funding area and general budget (budget and personnel agendas) - Support of project staff in formalities related to personnel agendas (absence management such as vacation and business trips) and support of project leadership in the admission of new project staff - Interface between departments and internal university institutions (Dean's Office, Finance and Controlling, Human Resources, Research Services etc.) as well as non-university institutions (funding agencies and project partners) with regard to externally funded projects - Independent invoice processing and budget control as well as preparation of interim and final invoices for project funds - General administrative agendas of the Department

- baccalaureate - Computer literacy (MS Office, Typo3, i3v) - Very good command of oral and written language (German and English)

High level of service and customer orientation - admin. Experience with third-party funded projects is an advantage - Ability to work in a team - Willingness for further training |

Educational institution
Educational level Special subject Importance
Other and interdisciplinary Natural Sciences - MUST

Language level Importance
Very good knowledge MUST

Type of computer skills
Specified computer skills  Importance
Basic Knowledge
MS Office MUST

Applications including a letter of motivation (German or English) should be submitted via the Job Center to the University of Vienna ( no later than 23.08.2022, mentioning reference number 

For further information please contact Wieser, Maria +43-1-4277-56501.

The University pursues a non-discriminatory employment policy and values equal opportunities, as well as diversity ( The University lays special emphasis on increasing the number of women in senior and in academic positions. Given equal qualifications, preference will be given to female applicants.

Human Resources and Gender Equality of the University of Vienna
Reference number: 12452
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